To use Document Inspector: Click the File tab to go to Backstage view. From the Info pane, click Check for Issues, then select Inspect Document from the drop-down menu. Document Inspector. Inspect a Document Click the File tab. Click Check for Issues. Select Inspect Document. To find the Document Inspector, click on the File tab, then open the dropdown menu under the Check for Issues in the Prepare for Sharing box. Select the first option: Inspect Document. Check each element of your document you would like inspected, then click Inspect at the bottom of the box. The Document Inspector will run. Click the “File” tab, then “Info,” then “Check for Issues,” then “Inspect Document.” When the Document Inspector dialog box opens, click the “Inspect” button at bottom right. Word examines the document, and then displays the results in a list. The second item in the list is “Document Properties and Personal Information.”.

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Summary: Before distributing Word 2007 documents, inspect them for hidden text.

As mentioned on other sites such as News.Com and the BBC, Microsoft Word documents can contain many kinds of hidden text, such as:

* Document author and company information

* Revision information, including comments meant only for the document authors

* Watermarks

Distributing documents with such information could have embarrassing, if not legal, repercussions. Yours or your company’s privacy may be violated, and in some cases, document revisions have shown contracts destined for one company that were originally written for another organization, possibly a competitor.

Thus, it is highly recommended to always remove hidden text before sending document files to anyone.

Because of this growing concern, Microsoft Word 2007 contains a wizard that can remove most, if not all, hidden text from documents.

The departed. 1. Save your document first. Otherwise, Word will prompt you to do so.

As noted in this tool, some changes made cannot be undone! You may wish to save a copy of the current document first, meant only for internal use. Just make sure you distribute the copy with the hidden text removed!

2. Click the “Office” button.

3. Choose “Prepare” in the left pane of the menu.

4. In the right pane, select “Inspect Document”.

Activating Word 2007’s document inspector

5. The “Document Inspector” dialog box will appear. Choose what types of items you want inspected (the default is to check for all items):

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* Comments, Revisions, Versions, and Annotations
* Document Properties and Personal Information
* Custom XML Data
* Headers, Footers, and Watermarks
* Hidden Text

6. Click the “Inspect” document to begin the inspection process.

The Document Inspector finding items that may require removal

7. You will be shown whether or not items were found. To remove a particular group of items, click the “Remove All” button next to the group.

8. When done, click “Close” to close the Document Inspector.

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The Document Inspector gives users an easy way to examine documents for personal or sensitive information, text phrases, and other document contents. They can use the Document Inspector to remove unwanted information; for example, before distributing a document.

Note

Microsoft does not support the automatic removal of hidden information for signed or protected documents, or for documents that use Information Rights Management (IRM). We recommend that you run the Document Inspector before you sign a document or invoke IRM on a document.

As a developer, you can use the Document Inspector framework to extend the built-in modules and integrate your extensions into the standard user interface.

The Document Inspector in Word, Excel, and PowerPoint includes the following enhancements.

Built-in Document Inspector modules

The Document Inspector has modules that help users inspect and fix specific elements of a given document. The Document Inspector includes the following built-in modules.

For all Office documents

Embedded documents
OLE objects and packages
Data models
Content apps
Task Pane apps
Macros and VBA modules
Legacy macros (XLM and WordBasic)

For Excel documents

PivotTables and slicers
PivotCharts
Cube formulas
Timelines (cache)
Custom XML data
Comments and annotations
Document properties and personal information
Headers and footers
Hidden rows and columns
Hidden worksheets and names
Invisible content
External links and data functions
Excel surveys
Custom worksheet properties

For PowerPoint documents

Comments and annotations
Document properties and personal information
Invisible on-slide content
Off-slide content
Presentation notes

For Word documents

Comments, revisions, versions, and annotations
Document properties and personal information; this includes metadata, SharePoint properties, custom properties, and other content information
Custom XML data
Headers, footers, and watermarks
Invisible content
Hidden text

Opening the Document Inspector

To open the Document Inspector:

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Choose the File tab, and then choose Info.
Choose Check for Issues.
Choose Inspect Document.

Use the Document Inspector dialog box to select the type or types of data to find in the document.

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After the modules complete the inspection, the Document Inspector displays the results for each module in a dialog box. If a given module finds data, the dialog box includes a Remove All button that you can click to remove that data. If the module does not find data, the dialog box displays a message to that effect.

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If you choose to remove the data for a given module, the dialog box displays descriptive text that indicates whether the operation was successful or not. If the Document Inspector encounters errors during the operation, the module is flagged, displays an error message, and the data for that module does not change.

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Support and feedback

Inspect Document In Ms Word

Have questions or feedback about Office VBA or this documentation? Please see Office VBA support and feedback for guidance about the ways you can receive support and provide feedback.